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Voucher Examiner

Job Available: Voucher Examiner

American Embassy
Santiago, Chile 

OPEN TO:                    All Interested Candidates

POSITION:                  Voucher Examiner, FSN-7; FP-7*        

OPENING DATE:           April 13, 2012

CLOSING DATE:            April 27, 2012

WORK HOURS:             Full-time; 40 hours/week

SALARY:                     *Not-Ordinarily Resident (NOR): US$ 39,994 p.a.
                                     (Position Grade:  FP-7)

                                   *Ordinarily Resident (OR):  CHP 12,093,024
                                     gross salary p.a.
                                    (Entry Level FSN-6). 

                                    Salary for American resident candidates
                                    will also be paid in Chilean pesos.

ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. 

The U.S. Embassy in Santiago, Chile is seeking an individual for the position of Voucher Examiner in the Financial Management Office.  The successful applicant must be able to begin work o/a end May, 2012.

BASIC FUNCTION OF POSITION

The incumbent of the position prepares and audits all types of vouchers for MSG and INL.  Is responsible for the review, audit and preparation of monthly payments for the cellular phone billings.  Processes and audits travel voucher for APHIS.  Is responsible for the Accounts Receivable Program as relates to personal telephone calls.  The incumbent prepares and processes journal vouchers for overtime, gasoline consumption, stamp‘s and tolls usage.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. 

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1.  Completion of secondary school and two years of post secondary studies in accounting or mathematics is required. 

2.  One to two years in a financial or accounting field is required.

3.  Level III (Good working knowledge Speaking/Reading/Writing) English and Level II (Limited Knowledge Speaking/Reading/Writing) Spanish is required.  This will be tested.

4.  Must possess a good knowledge and understanding of accounting and mathematical principles and processes.

5. Must have excellent computer skills to include Word, Excel, and Outlook.  Must be able to perform mathematical transactions accurately and apply relatively complex accounting techniques.

SELECTION PROCESS

When fully qualified U.S. Citizen Eligible Family Members (U.S. EFMs) and U.S. Veterans are given preference.  Therefore, it is essential that the candidate’s application specifically address the required qualifications.

American Citizens residing in Chile and working for the U.S. Embassy are required to file and pay federal taxes and FICA contributions in addition to Chilean taxes and social contributions.  Please note that as an employee of the U.S. Government, you are ineligible to take the Foreign Earned Income Exclusion (FEIE, Form 2555).  For detailed information, please refer to the IRS website.

ADDITIONAL SELECTION CRITERIA

1.  In order to maintain the efficiency and ensuring continuity of government operations, applicants will be required to have a projected time of at least 6 months residing at post after the closing date of the vacancy announcement.

2.  Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

3.  Current employees serving a probationary period are not eligible to apply.

4.  Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

5.  Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

6.  Currently employed Not Ordinarily Residents (NOR) hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

 TO APPLY

Interested applicants for this position must submit a copy of the Universal Application for Employment (DS-174) to the Human Resources office, santiagojobs@state.gov .  This form is available on the Embassy’s web page.  

Candidates who claim U.S. Veteran preference must provide a copy of their Form DD-214 with their application.

DEFINITIONS 

1.  U.S. Citizen Eligible Family Member (U.S. EFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
  • U.S. Citizen; and,
  • EFM (see below) at least 18 years old; and,
  • Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a U.S.G agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
    • Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
    • Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2. 

2.  EFM:  An individual related to a U.S. Government employee in one of the following ways:

  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
  • Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

3. Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment:

  • Is a U.S. citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1620) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
  • Is residing at the sponsoring employee’s post of assignment abroad or as appropriate, office of the American Institute in Taiwan.
  • Does not receive a Foreign Service or Civil Service annuity.

4.  Member of Household (MOH) An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:

  • Not an EFM; and,
  • Not on the travel orders of the sponsoring employee; and,
  • Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, or other relative or adult child who falls outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen.

5.  Not Ordinarily Resident (NOR) – An individual who:

  • Is NOT a citizen of the host country; and,
  • Does not ordinarily reside (OR, see below) in the host country; and,
  • Is not subject to host country employment and tax laws; and,
  • Has a U.S. Social Security Number (SSN). 

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

6.  Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:

  • Is a local resident; and,
  • Has legal, permanent resident status within the host country;
  • Is subject to host country employment and tax laws. 

EFMs without U.S. Social Security Numbers and all OR employees, including U.S. citizens, are compensated in accordance with the LCP.

CLOSING DATE FOR THIS POSITION:  COB April 27, 2012.

The U.S. Mission in Santiago provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.